Job
Description
Salary
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Job Description
APPLICATION INSTRUCTIONS:
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CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
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If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
The School of Music is looking for a dependable Work-Study student(s). Students need to have computer skills, preferably Word and Excel as well as familiarity with platforms such as Constant Contact, and access to the internet for basic searches. General office work, such as, assisting with filing, making copies, moving files, etc., is also needed. Excellent communication skills are a must since this work will be done independently under the supervision of School of Music staff or faculty. Students should be able to handle general office work and jobs as assigned in a timely manner.
Job Duties:
· Provide School of Music facilities tours
· Edit and expand contact lists
· Other office duties, as assigned
Requirements and Qualifications:
· Penn State Student with eligible Work Study Award.
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Students who received a Federal Work Study award have the opportunity to obtain a job and perform related duties either on campus, or remotely, if possible and at the discretion of the employer. Students applying for Federal Work Study positions should clarify expectations with their potential employer regarding either on campus/in person or remote work arrangements. A Federal Work Study award does not guarantee a job position is available.
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO is the Law (https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf)
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
This position is open.
This job was posted on Thu Apr 18 2024 and expires on Mon Jun 17 2024.
How do you prioritize tasks in a busy office environment?
Answer
I prioritize tasks by assessing their urgency and importance, creating a to-do list, and tackling high-priority tasks first.
How do you handle confidential information?
Can you describe your experience with scheduling and coordinating meetings?
About the Office Assistant role
Office Clerks Office Assistant
As Office Assistants, we give administrative, secretarial, and clerical support to others and maintain an effectively running office environment. We are tasked with the responsibilities of coordinating and maintaining staff administrative records. As Office Assistants, we provide assistance with event planning and implementation. We also coordinate and arrange appointments and meetings. We are involved in the updating and maintenance of the internal staff contact list. We are found running work-related errands such as going to the post office or going to the bank. We are tasked with coordinating with different departments and reserving conference rooms and equipment for visiting customers and staff meetings.
Core tasks:
- faxing, scanning, and copying of documents
- answering of phone calls
- receiving, sorting, and distribution of incoming mails
- greeting and directing the clients to the correct staff member
- monitoring and maintenance of office supplies
248 Office Assistant jobs in University Park, PA
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