Maintenance Clerk

Area Housing Commission   Pensacola, FL   Full-time     Maintenance
Posted on September 22, 2021

REPORTS TO: Maintenance Administrator



  1. The Maintenance Clerk is responsible for assisting the Director of Maintenance in facility maintenance by processing all work order requests and associated paperwork for invoicing, data entry and recordkeeping
  2. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. 
  3. Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator and computer.
  4. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
  5. Works closely with the Accounts Payable to ensure accurate invoicing and billings are matched for payment
  6. Works with the Maintenance teams to accomplish long‐ and short‐term maintenance plans for work orders, ordering maintenance parts, inventory supplies are ready and available
  7. Performs clerical and bookkeeping duties for the Maintenance Department.
  8. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.  
  9. Provides information by answering questions and requests from vendors, administrators, and staff personnel
  10. Performs all other duties as assigned by the Director of Maintenance.

Skills and Qualifications: Operational knowledge of PC, and Laptop, High School Diploma, Driver’s License, 2+ years of progressively increasing experience in maintenance facilities services.