PROJECT MANAGER

Start your career here at the NYC Campaign Finance Board. Click on the link to learn more about the open positions at our agency! 

ABOUT THE CAMPAIGN FINANCE BOARD

The New York City campaign Finance Board is a nonpartisan, independent city agency that enhances the role of New York City residents in elections. We are dedicated to making our local democracy more open, transparent, and equitable.  We eliminate barriers to participation by providing access to the information and resources New Yorkers need to vote or run for office and reduce the corrupting influence of money in politics by enhancing the impact of New Yorkers’ small-dollar contributions.   You would be working with a staff and leadership that is mission driven and committed to continuous improvement for the staff and the public.  We provide flexible work hours and environment. 

ABOUT THE UNIT/DEPARTMENT

The Public Affairs division promotes the agency’s key role in equipping all candidates and voters to power a fairer and more open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process.

Within Public Affairs, the Marketing & Digital Communications unit is responsible for the agency’s NYC Votes brand and our direct-to-voter communications, including our websites, mass email and text communications, social media, citywide advertising campaigns, and the Voter Guide posted online and mailed to over 5 million registered voters. Our Content, Design, and Production teams work together to ensure that our materials are accessible and relevant to all New Yorkers—especially underrepresented communities.

RESPONSIBILITIES

Reporting to the Associate Director of Production, the Project Manager will lead the execution and distribution of agency publications and projects, including the citywide Voter Guide mailed to all eligible voters in New York City. This role will support two major expansions of the agency’s work in 2023: the introduction of city-only voting rights for 800,000 immigrant New Yorkers, and an increase in the number of languages we serve, which will grow from 5 to 13 languages including English. The Project Manager will also research and partner with vendors to produce new accessible versions of agency collateral, such as audio, Braille, and audience-specific editions of the Voter Guide. As the lead project manager for the Voter Guide, they will supervise the work of vendors, consultants, and staff, including the full time Project Coordinator.

• Manage production of the Voter Guide and other projects as assigned, including creating project schedules, managing workflow, and identifying and managing risks.
• Collaborate with colleagues across the agency to obtain information and input and coordinate creation and distribution of materials.
• Manage project budgets of over $1 million, requesting and reviewing estimates and tracking expenses against approved budgets.
• Identify project staffing and resource needs and work with Associate Director of Production to assign internal staff or vendors to tasks.
• Develop accessible versions of print, video, digital, and other materials, coordinating internal accessibility reviews, conducting research, and obtaining feedback as needed.
• Clearly communicate project roles, scope, and timelines, providing proactive and regular updates on progress.
• Coordinate with design, printing, video and other vendors and report on costs, scope of work, and performance as needed to inform procurement processes.
• Liaise with Language Access team to request and deliver translated versions of materials.
• Actively monitor and ensure quality of all products.
• Publish information to the website, working with Website Content Manager and directly supporting content entry during high-volume periods.
• Conduct retrospectives on major projects and suggest process improvements, including opportunities to use technology to improve workflow and efficiency.

ESSENTIAL SKILLS

• Strong project management and organizational abilities with a keen eye for detail.
• Able to work well under pressure and effectively prioritize tasks to keep team members focused amidst shifting timelines and needs.
• Strong communicator and collaborator who is able to adapt to a variety or work styles and synthesize feedback from multiple stakeholders.
• Demonstrated ability to research and propose new approaches and think creatively and flexibly about how to meet diverse audience needs.

MINIMUM QUALIFICATIONS

• At least 3 years of work experience overseeing major projects across multiple teams or stakeholders.
• A bachelor’s degree from an accredited college, or the equivalent combination of education, experience, and certifications.
• Comfort using software and digital tools for project management, such as Asana or Clickup.

PREFERRED QUALIFICATIONS

• Experience managing projects with budgets of $1 million or more.
• Experience overseeing digital projects and/or leveraging technology to improve the efficiency and quality of existing processes.
• Knowledge of language(s) other than English.
• Lived or work experience within immigrant communities.
• Demonstrated interest or experience with plain-language writing, accessible formats, or related best practices to improve the accessibility of educational and communications materials.

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TO APPLY:

ALL APPLICATIONS MUST BE SUBMITTED THROUGH NYC JOBS/EMPLOYEE SELF SERVICE (ESS) WEBSITE: https://www1.nyc.gov/jobs/

• Please select the following link to apply directly to this vacancy: PROJECT MANAGER
• Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/to access the full listing of job opportunities and to learn more about our agency.

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ADDITIONAL INFORMATION

As of August 2, 2021, all new hires must be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered city employment, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by the hiring agency.

Pursuant to Department of Citywide Administrative Services Commissioner’s Directive No. 2020-20 (concerning the Recruitment of Personnel During the Covid-19 Crisis), New York City residency must be obtained within six months after Emergency Executive Order No.98 is rescinded. If that time has passed, residency must be obtained within 90 days of the start date.

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.