Special Events Coordinator

SUNY Environmental Science and Forestry   Syracuse, NY   Full-time     Administration / Clerical
Posted on September 1, 2023
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Special Events Coordinator SUNY Environmental Science and Forestry (ESF)

SUNY ESF invites applicants for the position of Special Events Coordinator. For a complete job description and to apply, please visit our website at

Critical Job Duties

  • Work with the Event Manager to provide logistical coordination to the special events of the ESF College Community, including on-site support during events
  • Assist with management and scheduling of the Gateway Center event space calendar
  • Receive and coordinate requests for event set-ups and details from campus constituents, including academic departments/units, and student clubs
  • Coordinate with Facilities Operations and Services leaders and staff regarding event needs (setup, etc.); this includes:
  • Prepare and distribute weekly schedule of events for entire main campus
  • Coordinate arrangements with grounds staff, custodial supervisors, ITS, Trailhead Café, University Police, and others
  • Assist Event Manager with arrangements for legal permits, insurance documentation, forms of payment, overtime requirements, fees to charge, alcohol policy compliance, etc. - for all events that require those items
  • Some additional/later hours required to cover on-site support at events, as needed


EOE/AA including Veterans and Disabled